HPCSA CPD GUIDELINES
Compliance
Compliance checks of individual
practitioners take place at least twice a
year on a randomly selected sample of
practitioners from every register. The CPD
Department of Council conducts the checks.
Practitioners submit the information
requested by that Department within 21 days
of receipt of notification of the compliance
draw.
Attendance register is the record of
attendees at any form of learning activity
in levels 1 and 3 (where relevant),
reflecting the names and HPCSA registration
number of those present and their signatures
on completion of the activity (once off, at
the end of the activity; regularly
recurring, on completion of the series).
This register must be held by the presenting
organization or institution for 3 years
following the activity; the original
register may be called in for validation of
a compliance check.
Non-Compliance
Is the failure of an individual to obtain 30
CEUs and maintain a balance of 60 CEUs in a
24-month period. Various penalties are
applied by the individual Professional
Boards in collaboration with the HPCSA CPD
Committee.
- The following actions are taken:
- A letter is sent to the
non-compliant practitioner requesting a
reason for non-compliance.
- The practitioner is required to send
a letter of explanation within two weeks
of receipt back to the CPD department.
- Should the explanation be acceptable
the practitioner is given 6 months to
comply with the CPD requirements.
- Should the practitioner not comply
with the requirements his/her name will
be forwarded without delay to the
Committee of preliminary Enquiry. The
Committee of Preliminary Enquiry may
decide on the basis of evidence, to
grant a final additional 6-month period
to comply with the CPD requirements.
Should the practitioner still not comply
with the CPD requirements within the second
six months period, one of the following
actions will be taken:
- Registration in a category that will
provide for supervision as considered
appropriate by the relevant Professional
Board, or
- A remedial program of continuing
education and training as specified by
the Professional Board, or
- An examination as determined by the
Professional Board, or
- Suspension from practice for a
period of time as determined by the
Professional Board; or
- Any other action as recommended by
the Professional Board.
Practitioners Abroad
- They should comply with the
requirements in that country.
- Should they return to South Africa,
they are required to provide documentary
proof of CPD activities attended.
- Documentary proof is required for
re-registration
Community service
Practitioners in internship or community
service do not need to comply with CPD,
during the internship or community service.
Audit & Audit Requirements
HPCSA Individual CPD Activity Record
is the document held by individual health
practitioners as a record of every learning
activity attended or completed. It should be
accompanied by the Attendance Certificates
for each event or series of events. For
level 3 qualifications, a certified copy of
the qualification is required. The record
must be regularly updated and current. In
the event that a practitioner’s name is
drawn in the compliance check the original
Individual CPD Activity Record for the
previous 3 years, together with the original
attendance certificates and certified copies
of qualifications that may have been
obtained during this period, must be sent to
the CPD Department of Council within 21 days
of receipt of notification of the draw.
When an individual is drawn in the audit,
that professional may submit the data in one
of the following three ways:
- A paper copy of the Excel
spreadsheet that records his/her
Individual CPD Activity Record
(submitted by post to the CPD Division
at HPCSA at P O Box 205, PRETORIA); or
- Electronic copy of the Excel
spreadsheet that records his/her
Individual CPD Activity Record
(submitted electronically to the CPD
Division at HPCSA at helenad@hpcsa.co.za);
or
- An Electronic copy of the Excel
spreadsheet that has been captured and
held by arrangement between the
professional and a relevant individual
or business (submitted
electronically to the CPD Division at
HPCSA at
helenad@hpcsa.co.za).
Health professionals who are non-compliant
will automatically be included in the
following audit call.
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