About SASOG

Constitution

1. NAME
  The name of the Society will be: "The South African Society of Obstetricians and Gynaecologist"
 
2. OBJECTIVES
  The primary objectives of this established Society are as follows:
  a) To maintain high ethical standards in Obstetrics and Gynaecology.
  b) To encourage the highest standards of training in Obstetrics and Gynaecology, both at undergraduate and postgraduate level.
  c) To support and encourage Continuing Professional Development.
  d) To represent all South African Obstetricians and Gynaecologists, both nationally and internationally.
  e) To work towards the improvement of Women's Health in South Africa.
  f) To work in close co-operation with College of Obstetrics and Gynaecology of the Colleges of Medicine of South Africa and South African Representative Committee of the Royal College of Obstetricians and Gynaecologists in attaining all of the aforementioned objectives.
  g) To remain a full member of the International Federation of Gynaecology and Obstetrics (FIGO) and to subscribe to the aims and objectives of this international organization.
 
3. MEMBERSHIP
  There shall be three categories of members:
 
  a) Honorary members

The Society may elect honorary members from their own ranks or individuals whose service to Obstetrics and Gynaecology merit recognition. Nominations for such members must be submitted to the Council and supported by at least four members of the Society. Nominations must be accompanied by a written substantiating citation. Honorary members shall enjoy all the rights and privileges of membership, excluding voting rights.
  b) Ordinary members

The following shall be eligible for ordinary membership:
  • Obstetricians and Gynaecologists registered with the Health Professions Council of SA and residing in South Africa and Namibia.

  • The rights and privileges of ordinary membership, including voting rights, shall be confined to members in good standing.
  c) Associate members

The following shall be eligible for associate membership:
  • Any medical practitioner working in the field of Obstetrics and Gynaecology may apply for associate membership.

  • All registrars in training.

  • The rights and privileges of associate membership shall be confined to members in good standing but without voting rights.

  • Registrars do not pay fees, but other associate members do.
  d) Retired members

The following shall be eligible for retired membership:
  • Members who retire from all active Obstetric and Gynaecological practice may become retired members. Such retired members shall pay no subscription and will have no voting rights.
  e) Termination of membership
  • Membership may be terminated by resignation or at a general meeting of the Society by the decision of not less than two-thirds of the members present at the meeting.

  • A member who has not paid the annual subscription within twelve months of rendering the first account may have the membership terminated.
 
4. CONTROL AND ORGANISATION
  a) The Council of the Society shall consist of:
  • SASOG members elected to the Council, from whom the office bearers will be elected. One Council member for every approximately 50 SASOG members.

  • Such "other" members, who may be permitted under the Constitution, as hereinafter provided.
  b) Elected members shall hold office for three years.
  c) An elected member who has served for six consecutive years will not be eligible for nomination for at least a one-year period.
  d) Nominations for representatives from the following regions will be called for to embody the principle of proportional regional representation:
 
REGION REPRESENTATIVES NO OF MEMBERS 2002
MpumalangaLimpopoNorthern Gauteng  5 106
Southern Gauteng 6 193
Kwa Zulu Natal 3 105
Free State Northern CapeNorth Western Province 1 43
Western Cape 4 149
Eastern Cape 1 34
   
  • Council will review the principle of one Council member for every 50 gynaecologists from time to time.
  e) Office Bearers
  • The Council, at the first meeting of the newly elected Council, shall elect the President, Honorary Secretary and Treasurer for three years. They shall not hold office for more than six consecutive years. The immediate past President shall be a member of the Council ex-officio for one year after completion of his term.
  f) The Council shall have the power to co-opt the chairperson (or secundus) of the following groups, who shall have full rights of the Council. Such co-opted members shall hold office for three years.

THE GROUPS TO BE REPRESENTED ARE:
  1. Royal College of Obstetrics and Gynaecology.

  2. College of Obstetrics and Gynaecology of South Africa.

  3. Heads of Departments of Obstetrics and Gynaecology in the Medical Schools of South Africa.

  4. Gynaecological Management Group.

  5. Oncology Society.

  6. Ultrasound Society.

  7. Feto Maternal Society.

  8. Reproductive Sciences Society.

  9. Menopause Society.

  10. Urogynaecological Society.

  11. Any other subgroup that may be formed from time to time.

  12. Any individual whose presence on the Council should be to the benefit of SASOG.

As a guideline, co-opted members should not exceed 3 in number.

  g) Casual Vacancies
  • In the event of casual vacancies occurring as a result of retirement, resignation or death of a member, a by-election may be held.

  • In the event of retirement, resignation or death, of the Treasurer or Honorary Secretary, the President shall appoint a substitute until the next Council meeting. The Council will then elect the relevant officers.

  • In the event of retirement, resignation or death of the President, the Council shall elect his replacement for the remainder of the term.
  h) Quorum
  • A quorum will be the number of Council members present at the meeting, plus the same number of ordinary members plus one ordinary member.
  i) Method of nomination and election
  • Each candidate for election to Council must be nominated by two members of the Society and must agree to this nomination in writing. The Honorary Secretary must receive nomination papers at least 28 days before the fixed date of election.

  • At least 14 days prior to the date fixed for the election each member will receive the Honorary Secretary's registered address and a voting paper with:

    - The number of vacancies and the maximum number of votes that may be casted.
    - The names of all the candidates nominated and short CV of 50 words of
    each.
    - The region as stated in paragraph 4(d) which the candidate represents.

  • Each member shall be entitled to cast one vote for each vacancy in his/her region only and the candidates receiving the greatest number of votes will be elected as members of the Council.

  • Each voting paper will be enclosed in a sealed envelope with the voter's name to reach the Honorary Secretary not later than the day before that fixed for the election. The names on the voting envelopes shall prior to being opened be checked by the Honorary Secretary from a list of members of the Society.

  • The voting envelopes shall be opened by the Honorary Secretary in the presence of an Invigilator nominated by the President on the day of the election and the contents thereof extracted without being scrutinized. The Honorary Secretary and the Invigilator shall then count the votes and the result certified and sent to the President.

  • Any voting paper judged by the Honorary Secretary and the Invigilator to be improperly or incorrectly filled in, shall be declared invalid.

  • In the event of two or more candidates receiving the same number of votes, the President shall have the casting vote.
  j) Financial
  • An annual membership fee shall be approved from time to time by the Council of the Society and shall be due on 1 January each year. Registrars and retired members do not pay the membership fee. A reduced fee will apply to members in full-time hospital practice and who have no private practice privileges.

  • The Council of the Society may from time to time determine who its auditors and bankers shall be.

  • All cheques drawn out of Council funds shall be signed by the Honorary Treasurer and in addition, by one of three appointed members of the Council. Cheques shall be stamped as follows:

    "SASOG" / "SAVVG" or “SASOG”

  • The financial year ends on 1 December.

  • The Council shall have the right to administer finances and/or establish special funds:

    - to encourage research education and training in Obstetrics and
    Gynaecology;

    - to subsidize work done in the field of Obstetrics and Gynaecology and to
    encourage improved standards of practice in Obstetrics and Gynaecology;

    - to defray the expenses of Council meetings.
 
5. DUTIES OF THE COUNCIL
  a) To control the affairs of the Society in accordance with the objectives mentioned
above and in compliance with the member's wishes.
  b) To arrange for a General Meeting of the Society to be held in conjunction with the Obstetrical and Gynaecological congresses. Such a General Meeting should be held at least every two years.
  c) To present an audited balance sheet and statement of income and expenditure at each General Meeting.
  d) To assist in the organization of the congresses of the Society and of the Obstetrical and Gynaecological section of any other congresses.
  e) To bring into effect all decisions of the Society and if necessary to call special General Meetings on matters of importance.
  f) To submit a list of Office Bearers to the South African Medical Association.
 
6. ALTERATION OF THE CONSTITUTION
  Any member wishing to move any alteration to the Constitution of the Society shall do so by giving notice of their proposal to the Secretariat in writing who will then distribute it to the members at least three months before the General Meeting or Extraordinary General Meeting which the Council may call for this purpose. A two-thirds majority will be necessary for the change to be accepted.
SASREG SAUGA SAATOG SASUOG